Great opportunity to join an elite partnership between the most advanced veterinary care facilities on the East Coast. Be involved

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in growing team of elite veterinary specialists across nearly all disciplines of specialty medicine.

POSITION SUMMARY:

The Administrative Assistant will provide high-level administrative support to the CEO and other senior staff for the operations of the Network. This role will coordinate various calendars, manage emails, prep for large meetings and presentations, capture notes in meetings, and excel at organization. Responsibilities will include management of multiple peoples’ time and expectations, Human Resources administrative tasks, and interacting with team members across the organization along with external vendors.

CORE FUNCTIONS

Communicating with potential job candidates
Managing HR records including, résumés, applicant logs, and employee forms
Managing pre-employment and onboarding documents
Issuing and assisting new employees with enrollment documents
Receiving emails related to human resource queries and sending to the appropriate person
Managing and maintaining human resource records
Organizing and maintaining files and databases in a confidential manner
Receiving incoming communication on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Responding to and resolving administrative inquiries and questions.
Coordinating and scheduling travel, meetings, and appointments for senior staff.
Preparing agendas and schedules for meetings.
Recording and distributing minutes or other records for meetings.
Maintaining a system for recording expenses.
Proofreading and typing documents and correspondence produced by department.
Processing required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
Assisting with preparation of human resource reports such as attendance, new hire, and turnover reports.
Providing high-level administrative support and assistance to the CEO and other assigned leadership staff.
Performing clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Scheduling and attending meetings on behalf of executives, taking notes and recording minutes.
Performing additional duties as assigned by executives.

OUR IDEAL CANDIDATE – to be considered for this role you will need:

Associate’s degree required; bachelor’s degree in related field preferred.
Three to five years of experience in an administrative role.
Capability to uphold employee confidentiality and safeguard sensitive information.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Ability to work independently.
Strong written and oral communication skills
Excellent communication skills
Good interpersonal skills and approachable
Well organized and efficient
Attentiveness and honesty
Willingness to challenge and suggest new ideas
Ability to collaborate as part of a team
Time management and multi-tasking skills
Willingness to foster a positive work environment
reliable internet connection and quiet workspace conducive to remote work

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Administrative Assistant

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