Planning & Scheduling Manager

Position Summary:

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The Planning & Scheduling Manager will play a vital role in ensuring the smooth operation of our facilities by overseeing our CMMS master data administration and leading a team of planners and schedulers. In this role, you will play a pivotal part in ensuring the smooth and efficient operation of our facilities by leading a team dedicated to planning and scheduling all maintenance activities. You will be responsible for managing the CMMS master maintenance data administration, supporting both the Gaithersburg Facilities and the Reliability departments.

As the SAP Master Data Admin, this role will create PM records, train all new staff, enter data for new equipment/update data for obsolete equipment, create/assign, remove/delete roles and maintain, expand, and modify the database, train system users, and work with other groups to incorporate CMMS work practices in their areas. As the Manager for Planning and Scheduling, this role will lead a team responsible for the planning of all aspects of the AstraZeneca Maintenance Teams’ work activities including preventive, predictive and corrective maintenance services for all offices, R&D laboratories, clinical supply manufacturing, and parking decks.

 

Major Duties and Responsibilities

  • Become the main point of contact for Planning and Scheduling events.
  • Accountable for the development and implementation strategy to manage backlog on all areas within the department. Applicable to full time and outside service providers.
  • Responsible for the creation of a weekly schedule for the Area managers to use and technicians.
  • Build multiple working relationships with several depts for managing look ahead/planning/scheduling of maintenance work.
  • Develop any applicable guidance document as applicable for area of responsibility.
  • In charge of providing accuracy of all maintenance plans, along with accurate parts for the facility techs to execute.
  • Provide coaching to the team on workload management on regular and shutdown activities.
  • Manage team of direct reports via 1:1 discussions, performance evaluation and any disciplinary actions as needed.
  • Provide SAP system and process expertise to the Site Facilities Operations Teams.
  • Input PM (Preventive Maintenance) routines and schemes developed by the Reliability department into the CMMS by the requirements of all relevant SOPs and EHS guidelines for all assets maintained by the Facilities Department.
  • Maintain the CMMS database supporting the day-to-day operations within Facilities.
  • Provide CMMS system support and training for Facilities Technicians and other system users.
  • Build information into the CMMS database for site expansion and adherence to cGMPs.
  • Modify the standard planned maintenance task records on the CMMS system.
  • Assist the Reliability Engineer by providing extracts from the CMMS. Assist Reliability Engineer to develop equipment maintenance strategies according to Failure Modes, Effects, and Analysis (FMEA) and Root Cause Analysis (RCA).
  • Maintain the Facility equipment history and information files.
  • Create Maintenance Plans from Equipment Maintenance Strategies (developed with Reliability departments).
  • Create Task Lists (developed with the Reliability department collaboration).
  • Provide CMMS training for all new staff and existing.
  • Create / assign / remove, job roles within the CMMS for staff as approved by management.
  • Create PM records and MRO Equipment Master Data in the SAP Plant Maintenance module.
  • Establish and maintain all maintenance-related master data including Functional Location, Equipment, Bill of Materials, Warranty, Permit, and Measuring Points.
  • Prepare job plans in collaboration with the Reliability dept that is ready for scheduling, detailing workforce, parts, materials, special tools, external services, reference documentation, and drawings with planned costs.
  • Work with the Reliability department to identify risks and prepare for contingencies within the job. Plan: review, improve, and optimize standard job plans for safety, reliability, and cost-effectiveness: and determine cost estimates for job plans and budgetary forecasts for major scopes of work and facility outages.
  • Maintain and update SAP master data related to production, including Bill of Materials (BOM), work centers, PM job plan tasks, routings, and production versions.
  • Ensure accuracy and consistency of master data to facilitate smooth production processes.
  • Work closely with production teams, procurement, logistics, and other relevant departments to coordinate and communicate production plans and changes.
  • Facilitate regular meetings to review production performance, discuss challenges, and implement continuous improvement initiatives.
  • Generate reports and analyze key performance indicators (KPIs) related to production planning, identifying trends and areas for improvement.
  • Provide insights and recommendations to management for optimizing production efficiency and meeting business goals.
  • SAP master data expert
  • Support the development/training of job aids for the roles/transactions per job function within Hard Services.
  • Develop global/enterprise-focused data definitions, business rules, and standards for Master Data.
  • Develop, monitor, and enforce data management policies, procedures, and standards.
  • Ensure accurate, compliant, and standardized master data to facilitate smooth production processes.
  • Assist Procurement with all material, information, and source list record information required to run MRP through SAP.

 

Additional Job Functions

  • Continually improve long term maintenance plan to minimize downtime and maintenance cost.
  • Regularly review the maintenance programs through auditing KPIs, failure causes, and delay codes to identify improvement opportunities, with emphasis on reliability techniques and benchmarks against external companies.
  • Work with Planners and Schedulers to provide workforce forecasting for different crafts.
  • Ensure appropriate involvement in other Master Data activities to integrate Maintenance,
  • Reliability, Materials, Facility Project, and Safety requirements.

 

Requirements/Qualifications:

  • Education:

High school degree with additional vocational training in administrative capabilities and an

exceptional understanding of computer software systems. Exposure to maintenance systems and

working with maintenance/facility organizations.

 

  • Certificates, Licenses, Registrations:

A certified SAP PM Module Specialist is preferred.

 

  • Experience:

5 – 8 years’ experience in an administrative position with a minimum of 4 years in a CMMS position along with this experience in an industrial engineering/maintenance environment.

 

Special Skills/Abilities:

  • Considerable knowledge of CMMS and the job. Complete acquaintance with and understanding.

of the general and detailed aspects of CMMS and the job, and its practical applications to

problems and situations ordinarily encountered.

 

Job Complexity:

  • Policy and Strategy:

Interprets and administers policies, processes and procedures that may affect sections and subordinate work units.

 

  • Freedom to Act:

Assignments are defined in terms of activities and objectives. Work is viewed upon completion for adequacy in meeting objectives.

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